Guidelines & Useful Information

The PRF budget can be spent on items that may be necessary for the research of the PRF user, such as: expenses for purchasing books and journals, domestic and international travel expenses, participation fees for conferences, seminars, etc., visa fees required for these travels, expenses for laboratory materials, cartridges, internet and other consumables, membership fees for scientific and professional organizations, publication costs for scientific articles, fixed asset (equipment) purchases, and student support expenses.

The PRF budget is allocated for one academic year and can be used for purchases dated between September 1 and August 31.

The remaining PRF budget from one academic year cannot be carried over to the next academic year.

All expenses under the PRF (including international expenses) must be supported by invoices, flight tickets, and similar documents issued in the name of Sabancı University in accordance with the information below. Invoices issued in the name of an individual will not be accepted. Since payment slips or order documents cannot be used in place of invoices, it is required to provide the relevant invoice, e-ticket, or similar supporting documents for each expense.

SABANCI ÜNİVERSİTESİ
Orta Mah. Üniversite Cad. No: 27 34956 Tuzla/İstanbul/Türkiye
Tuzla Vergi Dairesi: 736 007 8450

Yes, all expenses are deducted from the PRF budget including VAT.

Yes. For all trips, the Travel and Ticket Form in SUFORM must be completed prior to travel and submitted for Dean’s approval. Expenses without this form will not be reimbursed from PRF.

For all flights, e-tickets must be submitted with boarding passes. For international tickets, an invoice including Sabancı University details must be obtained from the agency

PRF users may purchase a computer once every three years. Dean’s approval is required beforehand. The process starts via SUFORM, and after approvals, the Procurement Unit completes the purchase.

Yes. For publication fee support, prior Dean’s approval with journal details is required. High-quality journals, especially Q1-ranked ones, are prioritized.

REC approval is required for all research involving human participants, data collection, surveys/demographic information, or any ethical dimension.

Application Form (National: Turkish (FSUATT-A610-01-10-01)
International: English (FSUATT-A610-01-10-02))
Consent Form (if survey/project involves participants)
Supporting documents (if available, e.g., external REC approval)

Requests must be sent by email to the Faculty Administrative Assistant, including date, time, and room details.

Requests for carpet change, painting, or other maintenance/renovations should be sent to the Faculty Administrative Assistant. The process is planned accordingly.

It is printed by the Security Unit and delivered to the Dean’s Office. You will be notified via email when it is ready.

You can collect it from the Dean’s Office administrative assistant.

Mailboxes are located in the corridor next to the Dean’s Office. Your box number will be provided by the administrative assistant.

Submit your request to the administrative assistant. Provide ID details, photo, and consent form. After approval, the temporary card will be issued.

Human Resources

Academic Leaves

Academic Periodic Reviews

Promotions to Associate Professorship or Full Professorship

Performance Development Instruction Letter for Academic Support Staff

Araştırmacılar için Performans Geliştirme Yönergesi

Sabancı University
Faculty of Engineering & Natural Sciences (FENS)
New Faculty Member (NFM) Mentoring Program

Background
Sabancı University has demonstrated a rapid progress and maturation since the outset, become one of the leading institutions in higher education in Turkey and received international recognition. Exemplary contributions played a major role in this process from faculty members not only as active educators and researchers but also as initiative takers to help structure the organization as a unique environment for high-quality education and high impact research. As a part of this process, the need has been recognized to develop a mentoring program that helps new faculty members (NFM) to achieve career advancement and to adjust the culture and norms of the university.

Goals
The goals of the mentoring program are:

To help the NFM to familiarize with the campus, faculty, programs and administrative and academic processes.
To introduce the NFM to the faculty and establish a professional network.
To encourage the NFM to develop a teaching strategy.
To promote the development of effective research skills and publishing strategies.
To guide the NFM in development of productive balance between research, teaching and service
To foster a collegial atmosphere.
To provide guidance to the NFM on career advancement and the performance evaluation process.

Mentor Assignment
Upon conclusion of the appointment processes, NFMs are informed about the scope of the mentorship program and asked to either contact directly to potential mentors, or indicate their choice of profiles of a mentor. Mentor profiles are based on the program affiliation, research and teaching interests, service, seniority, and particular strengths such as networking, time-management, teaching techniques, grant writing, workshop organization, accessibility, etc.

The Dean’s Office contacts potential mentors who have the closest profile to the one described by the NFM, confirms their availability and completes the mentor assignment. The NFM informs the Dean’s Office, if she/he wishes to opt-out of the program, or has already contacted potential mentors and reached an agreement.

Typically, each NFM is expected to work with two mentors: one from the NFM’s program and one from another one.

Mentors
Mentorship is absolutely voluntary, considered as a part of service to the university and open to all faculty members. Even new faculty members with a few years of experience may become good mentors. NFMs and mentors are expected to meet formally on a regular basis or informally, such as lunch meetings. However, a faculty-wide mentors and mentees meeting is held once every semester among all NFMs, mentors and other volunteers to enrich the experience thru exchange of information and experience.

Scope of the Mentorship Program
The program is strictly voluntary for both mentors and mentees and defined within bylaws, rules and the academic principles of Sabancı University, first and foremost, the Statement of Academic Freedom. Thus, the mentorship program is stringent on protecting the intellectual independence of the NFM.

Typical expected duration of the program is the first-year of the NFM’s appointment. However, if the NFM wishes the mentorship program can be prolonged until his/her first performance evaluation. Moreover, the mentorship relationship can be concluded by the mentor, NFM or mutually, in cases of changing commitments, unavailability, inaccessibility, etc., without any prejudice or fault. In case of incompatibilities, or other wrongdoings the Dean must be informed confidentially.