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Guidelines & Useful Information

Principles and Guidelines

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Students must first read the   Ph.D. Qualifying Written Exam Regulations which govern the Ph.D. Qualification rules.

For the the Ph.D. Qualifying Written Exams, allowed topics and rules for each program can be found on these links:

Students must apply from Road Map System prior to the exam.

Academic and Educational Activities is a program that assigns graduate students to undergraduate courses to provide academic support within the university.

Under this program, eligible master’s and PhD students are assigned to one undergraduate course each academic term. Duties may include lab support, problem-solving sessions, office hours, or assistance with exams. Assignments are made by the university based on course and departmental needs and the student’s qualifications.

Participation is mandatory for funded graduate students who are not in the thesis stage and who do not meet the exemption conditions. Not applying to the system or not selecting course preferences does not mean exemption.

All applications, preferences, assignments, and additional duties are managed only through the TA Assignment System. All announcements are sent by email, and students are expected to follow the announced timelines carefully.

Assigned duties are evaluated under the GR 500 E course. Failure to complete assigned responsibilities may result in an unsuccessful grade and may lead to consequences for academic status and scholarship arrangements. You are required to register for GR 500 E course every semester in which you participate in academic and educational activities.

New students are strongly advised to review their responsibilities carefully, follow email announcements regularly, and actively use the system.

For more details, you may visit the FAQ page on Academic and Educational Activities.

 You can access the TA Assignment System here:

[TA Assignment]

What is the Roadmap System?

Roadmap system is an online platform designed to help you track all academic steps of your thesis/dissertation in a structured and sequential manner.
The steps may differ depending on your program (MSc, PhD and PhD-UG).

How Steps Progress in the Roadmap?

  • All steps must be completed in a specific order.
  • Once a step is completed, it is marked green in the system.
  • The step that requires your action will blink.
  • You must complete the current step before moving on to the next.

Steps to be Completed by Master's Students

  1. Thesis Advisor Assignment
  2. Thesis Subject
  3. Register Thesis Course
  4. Thesis Defense Date and Jury Assignment
  5. Thesis Draft Submission
  6. Thesis Defense
  7. Thesis Submission
  8. Roadmap Finish

* Steps 7 and 8 will be completed by the FENS Grad Office.

Steps to be Completed by PhD and PhD-UG Students

  1. Dissertation Advisor & Subject Assignment
  2. Qualifying Exam
  3. Dissertation Progress Committee Assignment
  4. Dissertation Proposal Submission
  5. Dissertation Proposal Defense
  6. Dissertation Progress Meeting Report Submission
  7. Dissertation Progress Meeting Result
  8. Dissertation Defense Date and Jury Assignment
  9. Dissertation Defense Draft Submission
  10. Dissertation Defense Result
  11. Termination
  12. Roadmap Finish

* Steps 10, 11 and 12 will be completed by the FENS Grad Office.

Reminders and Tracking

Roadmap system will automatically send reminder emails for steps you need to complete.
We kindly ask you to regularly check your Roadmap progress and ensure that all required steps are completed accurately and on time.

Support

For any questions regarding your Roadmap process, you may contact us by opening a SUTicket below.

BannerWeb is Sabancı University’s official Student Information System where students can manage essential academic and administrative tasks. Through this system, you can register for courses, view course schedules, and check exam dates. You can also access your academic records, including transcripts, and monitor your progress toward degree requirements. Additionally, BannerWeb allows you to review tuition and financial information, update personal details, submit petitions.

BannerWeb is a central tool for managing your studies from registration to graduation. Students
are advised to use it regularly throughout their academic journey.

Access BannerWeb here.

SUCourse is the University’s Learning Management System designed to support teaching and learning activities.

Through SUCourse, students can access course materials, assignments, and important announcements shared by their instructors. The system also enables students to communicate easily with their professors and teaching assistants when needed.

Access SUCourse here

Travel grant is a funding program designed to help graduate students present their academic work at national or international conferences. 

Master’s and PhD students who are actively enrolled in their programs may apply for this support only if they are presenting a paper, poster, or oral presentation at the conference. Participation without a presentation is not eligible for support. The funding can be used to cover expenses such as registration fees, travel, and accommodation, within the limits set by the university. A PhD student may receive a travel grant up to 2 times, a MS student may receive a travel grant only once and those PhD students who do not hold an MS degree may receive travel grant up to 3 times.

Applications must be submitted online and at least one month before the conference date. All applications are reviewed through an approval process involving the student’s academic advisor and the FENS Graduate Office. Incomplete applications or late submissions may not be considered.

After attending the conference, students are required to submit all necessary documents, including proof of attendance and original receipts, in order to receive reimbursement. Failure to follow the application or reimbursement rules may result in cancellation of the support or repayment of funds.

Students are strongly advised to review the application requirements carefully and follow the process step by step before making any travel arrangements.

You can apply for Travel Grant through the link below:
https://appsm.sabanciuniv.edu/taconference/

Lab safety refers to the set of rules, procedures, and behavioral standards implemented to protect the health and safety of individuals working in laboratory environments, minimize environmental risks, and ensure the proper use of equipment and materials.

For lab access, you may submit your applications via the FENS Lab Safety link.
We recommend reviewing the attached document for detailed guidance on the application
process.

For matters related to the topics listed below, you may contact us at
labsafety@sabanciuniv.edu:

  • Personal Protective Equipment (PPE), laboratory coats, and safe working practices
  • Laboratory notebook requests
  • Laboratory safety training
  • Hazard reporting and risk assessment
  • Near-miss incidents and accidents
  • Fire and emergency situations
9-lab-safety-ek-dokuman_how-to-obtain-laboratory-access.pdf
Links
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FENS Dean's Office

Orta Mahalle, 34956 Tuzla, İstanbul, Türkiye

+90 216 483 96 01

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